• Instructions for Authors and Editors

    Purpose

    This document is intended to help guide both authors and editors through the process of creating and publishing an article for In the Library with the Lead Pipe. It is released under a CC-BY-NC license. We suggest that both the author and the editor read all sections and contact each other or another editor with any questions early in the process.

    Assumptions

    The author is working with one of Lead Pipe’s editorial team (herein referred to as Editor). The author has a topic. They have a publication date (always on Wednesday).

    Overview

    1. It is up to the author (you) to find at least two reviewers. One should be a Lead Pipe editor (this does not have to be your primary contact), the other can be anyone else you’d like, preferably someone with some professional connection to or knowledge of the topic at hand (or at least an interest in the topic). The editorial board is happy to offer guidance in identifying and contacting an appropriate reviewer if needed.
    2. Write your article (that’s the hard part). You may want to refer to Framework for Article Proposals.
    3. Write a summary/abstract for the “In Brief” section.
    4. See the Lead Pipe Style Guide for questions about citation styles, comma usage, etc. (Editors can share this draft document with authors. Public version forthcoming.)
    5. At least two weeks before your article is due to be published, send a completed draft to your reviewers. You may wish to also read and share with your reviewer our Peer Review Guidelines.
    6. Edit as necessary based on reviewers’ feedback.
    7. When your article is finished and has been approved by your Lead Pipe editor, it is time to enter it into WordPress. Try to start this process at least two days before your publish date, so any problems can be addressed (particularly if you have not used WordPress before). See WordPress instructions below.

    WordPress Instructions for Authors

    Setting up your account and profile

    1. The Editor will send you a login/password combination for the Lead Pipe site (which uses WordPress as its publishing platform).
    2. Go to: http://inthelibrarywiththeleadpipe.org/wordpress/wp-login.php
    3. Login using your login/password from the email.
    4. In the sidebar go to “Profile.”
    5. Change your password.
    6. Edit/fill-in other fields as desired.
      1. “Display Name” is how your article will be attributed: “By DISPLAY NAME”
    7. Add brief biographical information to the field labeled “Guest Biographical Info” at the bottom of your Profile.
      1. Bold your name the first time it appears.
      2. If possible, provide some kind of url for your web presence.
      3. Provide contact information of some kind.
      4. Add any other information you feel is appropriate. This information will all appear on your author page which is linked from our “Authors” page and from your name as found on your article. In other words, under the title of your article will appear “by so-and-so” where “so-and-so” is a link to your author page.
      5. Look at already published author pages for examples.
      6. Don’t forget to click on “Save.”

    Entering your article into WordPress

    Remember to try to start this process at least two days before your publish date, so any problems can be addressed (particularly if you have not used WordPress before).

    1. Log in to the site
    2. Go to “Article” -> “Add New.”
    3. Put your title into the title field.
    4. Enter your article into the main text area.
      1. If you are going to paste in text from Microsoft Word first click on the “Show/Hide Kitchen Sink” button (which looks like three rows of colored squares) in the WYSIWYG editor and use the “Paste from Microsoft Word” button (a clipboard with the Word icon on it).
      2. If you are pasting in HTML make sure to click on the “HTML” tab first (as opposed to the “Visual” tab).
      3. Adjust formatting as necessary.
      4. Add images as necessary using the “Upload/Insert Image” button (just above the WYSIWYG toolbar). We prefer for an article to begin with an image of some kind, it captures the attention and provides a little color. See previous articles for examples. Our current host does not make uploading simple, so either link to the image where it is, or email Brett (brett@leadpi.pe) to have him upload the image.
      5. Add any footnotes by inserting the footnoted text into double parens1 at the point where you’d like the footnote number to appear. A linked number and footnote will automatically be created.
    5. If you wish to add any comments, such as thanks to reviewers, put that at the end of the article. See previous articles for examples.
    6. Click on “edit” next to the “Publish Immediately” text at the upper right part of the screen. Enter your publish date and set the time to 6:30 a.m. Click OK.
    7. Add tags as appropriate. Re-use existing tags if they are relevant, or else make new ones.
    8. We do not use the categories field.
    9. If you are co-authoring an article, make sure to add your co-author in the field for “Authors.” Just start typing in their name and it should pop-up for you to select. The author who created the article will appear first in the attribution line. It is possible to change that, but it requires an admin account (i.e. one of the editors).
    10. “Save Draft” when you are finished. If you go back again to continue editing, also make sure to hit “Save Draft.”
    11. Let your Editor know when your article is ready. Your Editor will publish your article.

    WordPress Instructions for Editors

    Setting up the author account(s)

    1. Login
    2. Click “User” -> “Add New”.
    3. “Username” is what will appear in the URL for their author page. firstname-lastname is the most common, but not required. See other author pages for examples.
    4. Give them the “Role” of “Contributor.” This will allow them to write and edit but not publish their article. You will need to schedule the article to go live.
    5. Send the username and password to the author.
    6. If the article is being written by multiple authors, they must each have their own account set-up. One of the authors will create the article. They will add the second author as a “co-author” on the create/edit article screen. The author who created the article will appear first in the attribution line. It is possible to change that, but it requires an admin account (i.e. one of the editors).

    Scheduling the article

    1. When the author’s article is entered into WordPress, the Editor should click the “Schedule” button to assure that the article is no longer a draft and will appear at the scheduled date/time. This will also prompt the scheduling of a tweet.
    2. When the article goes up, the site will automatically:
      1. Create the author page, which will show their “Guest Biographical Info” and a link to their article.
      2. Add their name to the list on the “Authors” page.
      3. Link their name (“By Name”) in the header of their article to their author page.

    The day your article goes up and following (Authors & Editors)

    1. Please let people know!
    2. We’d appreciate it, if you followed the comments and responded as appropriate. Depending on your topic you may get a few or a lot of comments.
    3. If you use RSS, you can subscribe to the RSS feed for comments on your article. A link to it is found at the end of your article in the green box that also contains the tags.
    4. If you want to follow links to your article, go here: http://blogsearch.google.com/blogsearch?hl=en&scoring=d&ie=ISO-8859-1&num=10&q=link:http://inthelibrarywiththeleadpipe.org/ and redo the Google Blogsearch with the url for your article. You can then subscribe to the RSS feed for the search.

    Thanks for your work! We appreciate you participating in our project.

    1. []
    Update: September 4th, 2013
Powered by WordPress | Original Theme by mg12 Edited by Derik. | Valid XHTML 1.1 and CSS 3